Working with children check

This policy was consolidated with the Recruitment and onboarding policy under the 2023 Policy and procedure review program on 02/09/2024.

Refer to the Employment screening procedures for instructions.

Document history

2024 Sep 02 – Working with children check policy was consolidated with the Recruitment and onboarding policy and removed from the policy library. Approved by the Chief People Officer.

2024 Aug 02 - updated policy document, NCCHC Application and Informed Consent Form.

2023 Aug 30 - updated implementation document, NCCHC Application and Informed Consent Form, updated to remove the inclusion of a Special Provisions Form.

2023 Aug 02 - updated implementation document, NCCHC Application and Informed Consent Form , to reflect changes to the National Identity Proofing Guidelines.

2022 Aug 18 - updated links in policy statement.

2022 Mar 29 - updated policy statement (4.1.3, 4.2.1 and 4.3.2) and Working with Children Check procedure (sections 2, 3, 4.8 and 5.1) to reflect current practice.

Declaration for child related workers document is a consolidation of 2 previous documents for ease of use (Child related work declaration NCCHC and Specified volunteers and child related contractors declaration).

Volunteers and non-child related contractors declaration has been updated to reflect current practice and renamed as Declaration for non-child related workers.

Declaration for contractors with workers in child related roles is newly listed on the Policy Library (existed previously on the intranet).

Implementation documents removed from Policy Library as the information is now contained in the intranet service catalogue - Specified volunteers and child related contractors declaration, Employee quick guide, Volunteer quick guide, Contractor quick guide, DOE maintenance and pre-qualified contractors quick guide and Allied health and NDIS contractors quick guide.

2021 Nov 02 - updated contact details in policy statement.

2021 Aug 30 - updated implementation document 12. NCCHC informed consent form to allow digital signatures.

2021 Apr - Policy maintenance, which may include but not limited to, updated contact details, business unit or position titles, typographical, text and style changes and repairing hyperlinks (updated NCCHC consent form).

2021 Apr - Policy maintenance, which may include but not limited to, updated contact details, business unit or position titles, typographical, text and style changes and repairing hyperlinks (Updated implementation document 10. practicum students declaration to an online URL).

2020 Dec - Updated contact details of Working with Children Check Procedure to reflect changes in organisational restructure.

2020 Jul - updates to implementation documents; 03. Volunteers quick guide; 07. Child-related work declaration NCCHC; 08. Specified volunteers and child-related contractors declaration; 09. Volunteers and non-child-related contractors declaration; 12. NCCHC informed consent form.

Updated Working with Children Check Procedure.

Publication of six new guides and four new declarations to support staff meet the department's WWCC requirements - February 2020

Appendix 8 renamed to reflect new titling conventions as NCCHC informed consent form.

Working with Children Check procedures updated - 2 March 2020

The following new documents published to support Working with Children Check processes across the department - 2 March 2020.

01. Working with Children Check procedures

02. Employees quick guide

03. Volunteers quick guide

04. Contractors quick guide

05. DoE maintenance and pre-qualified contractors quick guide

06. Health and NDIS contractors quick guide

07. Child-related work declaration

08. Specified volunteers and child-related contractors declaration

09. Volunteers and non-child-related contractors declaration

10. Practicum students declaration

11. Identity documents guide

Appendix 8 renamed: NCCHC informed consent form - February 2020

Appendix 6 updated - November 2019 (since removed)

Appendix 8 updated - November 2019 (since renamed)

Appendix 1 updated - October 2019 (since removed)

Minor text changes made to implementation documents Appendix 1, Appendix 5 and Appendix 7 - August 2019. (all since removed)

Updated Appendix 1, Appendix 7 and contact details - July 2019 (since removed)

TAFE NSW is no longer a part of the NSW Department of Education however this policy and the accompanying implementation documents apply to both the department and TAFE NSW.

Minor text changes made to implementation documents Appendix 1, Appendix 5 and Appendix 7 - August 2019.

Updated Appendix 1, Appendix 7 and contact details - July 2019.

Implementation documents Appendix 9 and 10 removed May 2019 as they pertained to the Working With Children Check transitional period which ended 31 March 2018.

TAFE NSW is no longer a part of the NSW Department of Education however this policy and the accompanying implementation documents apply to both the department and TAFE NSW.

Superseded documents

2022 Mar 29 - 02. Employees quick guide, 03. Volunteers quick guide, 04. Contractors quick guide , 05. DoE maintenance and pre-qualified contractors quick guide 06. Health and NDIS contractors quick guide - removed from policy library. 08. Specified volunteers and child-related contractors consolidated with Declaration for child related workers.

2020 Feb - Implementation documents Appendix 1, 2, 3, 4, 5, 6, 7, and 11 removed. Appendix 8 renamed to NCCHC informed consent form.

2019 May - Appendix 9 and 10 removed as they only pertained to the Working With Children Check transitional period, which ended 31 March 2018.

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