Application process
To apply for assisted school travel, parents must complete Part A of the application form and submit it to the school.
Step 1: School and parents complete necessary forms
- Assess whether your child may be eligible for assisted school travel
- Download and complete the application, variation or change request form
- Provide supporting documentation:
- Formal advice of student placement (government schools only)
- Evidence of enrolment in support class
- Disability confirmation sheet
- Employment details including hours of work, start and finish times
- Medical certificates (where applicable)
- Parent TAFE or university timetable (where applicable)
- Shared care request form (where applicable)
- Risk management, behaviour and or health care plans (where applicable)
- Other relevant information e.g. mechanical reports, licence suspensions, court orders (where applicable)
Step 2: School principal makes recommendation
- School submits completed application with supporting documentation to the ASTP
Step 3: ASTP Central Processing team
- checks all documents are included
- checks all details are provided
- contacts parents to conduct a phone interview with follow-up information (ASTP's phone number will appear as a private number)
Step 4: Assessment and decision
- Application sent to ASTP Logistics and Education teams for assessment and decision
Step 5: Notify outcome
- Application: parent advised by letter, and if approved, the school sent an updated run card.
- Variation/change request: school advised.
Schools will work with parents to complete Part A and then the school will complete Part B.
Application for Assisted School Travel – How to complete Part A: a guide for parent/carer(s)
Disclaimer: The information contained in this video, including names, addresses, contact details and images, have been created for demonstration purposes only.
Application for Assisted School Travel overview
- Page one. The cover page includes an introduction to the ASTP and instructions to complete the application form.
- Pages 2 to 4 are for Part A, to be completed by the student’s parents/carer and then returned to the school principal.
- Pages 5 to 8 are for Part B, to be completed by the school principal and forwarded with Part A to the ASTP for assessment.
How to complete Part A
- All fields marked with a red asterisk must be completed for this application to be accepted for review.
School Details.
- Enter the name of the school the student is applying for transport.
Student Details.
- Enter the student's first name, other names if relevant and last name.
- Enter their date of birth and gender.
- Tick the box that applies for identifying as Aboriginal and/or Torres Strait Islander.
- Enter the student's full residential address.
Transport Details.
- If the transport address is different to the residential address, complete this section if relevant.
- Enter the estimated travel distance in kilometres between the student's home and school.
- Tick the box that applies if this student travels independently outside of school hours.
- Tick the box that applies if this student has shared care arrangements.
- If yes, please attach a copy of the shared care form available from the ASTP website.
- Enter the start and end dates for the transport period you are requesting.
- Tick the days you are requesting AM transport, and enter the adult supervisor who will be present when the student is getting into the vehicle.
- Tick the days you are requesting PM transport, and enter the adult supervisor who will be present when the student is getting out of the vehicle.
- Tick the box that applies if other school-aged children in your care, are enrolled at a school.
- If yes, enter the student's name, age, school name and bell times, and how they travel to school.
Parent/Carer Details.
- Enter the primary contact details.
- Enter their title, first name, last name, and relation to the student.
- If their residential address is different to the student's address, complete this section if relevant.
- Enter a home phone number if available, mobile number, and email address if you have one.
- Enter the reasons why you are unable to provide transport for the student.
Emergency Contacts.
- Enter an emergency contact that is not a person already listed in this application. Enter their full name, and relevant phone numbers.
Work Details.
- Tick the box that applies if you work, that would prevent you from providing or arranging transport for the student to travel to and from school.
- If yes, enter the name of your employer, address, phone number, and the days and times you work.
Medical Details.
- Tick the box that applies if you have a medical condition or carer responsibilities, that would prevent you supporting the student's travel to and from school.
- If yes, please arrange for your medical practitioner to complete the departments medical certificate (available on the ASTP website) and attach it to this application.
Education Details.
- Tick the box that applies if you attend TAFE or university, that would prevent you from providing or arranging transport for the student to travel to and from school.
- If yes, please attach a copy of your timetable to this application, and complete the following details.
- Enter the name of the education facility, address, and phone number.
- Tick the days you attend, and enter the times.
Declaration.
- Carefully read the list of declarations, and tick all the boxes to confirm you understand and acknowledge them before submitting this application.
- Sign and date.
- Please ensure that all additional required documents are attached to this application, and tick the boxes that apply.
- Return the completed Part A to the school principal, either by email, post or in person.
- Pages 5 to 8 are for Part B, to be completed by the school principal and forwarded with Part A to the ASTP for assessment.
Application form
2024 Applications for Assisted School Travel
- 13 September 2024 is the last day that the ASTP will accept student applications and variations for 2024 (excludes changes to permanent residential addresses and contact details).
- 15 November 2024 is the last date the ASTP will make changes to permanent residential addresses and contact details for the 2024 school year.
2025 Applications for Assisted School Travel
- 23 July 2024 is the first day that the ASTP will accept new student applications for 2025.
- 18 October 2024 is the last day that the ASTP can guarantee that 2025 student applications will be assessed in time and school transport arrangements made for the 2025 school year.
What happens next
Where possible ASTP will assess each application within ten (10) working days.
If your child’s application is approved, ASTP will organise the transport arrangements for your child. Before transport commences the contractor/driver will contact you regarding pick up and drop off times to and from your child's school. Parents can access more information about starting transport, their responsibilities and any changes to approved travel arrangements.
If your child's application is unsuccessful or their variation is declined, you can submit an appeal within 10 business days of the date of the letter advising of the outcome of your child's application for transport.